Request a Meeting Room

Please read the Library’s Meeting Room Policies below before making your reservation request. You may complete a reservation request online by agreeing to the policies and completing the form. You may also download a PDF form, or call the Library at 812.988.2850 to request a reservation.

Meetings may be scheduled during open library hours: Monday-Thursday 9 am – 7 pm, Friday 10 am – 5 pm, and Saturday 10 am – 4 pm.
Meetings may exceed beyond open hours until 9 pm Monday – Thursday.
Meeting rooms may be requested 2 months beyond the current month.

If you are advertising your event, please specify that it is not a library sponsored program.

Meeting Room Reservation Policy

The Brown County Public Library provides free access to meeting rooms when not in use for Library purposes. While intended for area non-profit and community groups, individuals may be granted use if space allows. Use for Zoom calls is limited to 3 hours. For profit entities may request use for training or informational programming. The meeting rooms are not intended to be used as a substitute for personal office space nor should they be used for personal gain. No private parties. Donations are accepted.

All Library policies are to be adhered to, in addition to the following:

All meetings must be open for anyone to attend.
Meeting room schedule may be posted on our website.
No fees can be collected except to cover the cost of materials associated with the meeting. Fundraising event requests need prior approval by the Library Board of Trustees. Contact the Library Director at director@browncountylibrary.info for more information.
Participant names cannot be collected for profit.
Absolutely no selling or soliciting permitted.
Furniture may be moved but should be returned to the original layout. Only staff may close the partitions and adjust the gas fireplace.
Outside doors may not be propped open.
Rooms must be reserved by and have an adult present for the duration of the meeting.
If your program exceeds the library’s open hours then you are required to turn off the lights, leave the restroom key on the library stairs, and ensure outside doors close.
Exceptions to these rules are at the discretion of the Library Board of Trustees.

I have read the meeting room policy and, as a representative of the organization requesting meeting room use, agree to abide by these policies.*

I Agree

Room Reservation Agreement

Organization Name*

Contact Name

First

Last

Phone*

Email address*

Expected Attendance*

Purpose of Meeting*

Is this a fundraising event?*

Yes

If yes, please contact the Library Director at director@browncountylibrary.info

Select your meeting dates

You may request up to 3 meeting dates with this form

First Date Requested*

Beginning Time*

Ending Time*

Second Date Requested

Beginning Time

Ending Time

Third Date Requested

Beginning Time

Ending Time

Equipment

Select all that apply

TV / DVD

Projector / Screen

Podium

Request use of kitchenette

Yes

NOTES

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